Hi everyone

Notice of Annual General Meeting (AGM)

The Executive Committee of East Coast Bays United Softball Club warmly invites all members to attend our upcoming Annual General Meeting:

Saturday, 20 July 2025 at 3:00 PM
Stadium Meeting Room, Pure Athletic Stadium, Jack Hinton Drive, Albany

As the current two-year terms for several key positions come to an end at this AGM, we are now calling for nominations for the following vital roles:

• Club Captain
• Junior Club Captain
• Club President

These positions are essential to the continued success and smooth operation of the club. Full role descriptions can be found below.

In addition, we welcome nominations for new general committee members. The committee supports all facets of the club’s activities, and we value fresh ideas and new energy. Whether you're a seasoned volunteer or new to the club, your contribution can make a big difference—many hands make light work!

If you're passionate about the future of East Coast Bays United, we’d love for you to get involved.

Important Dates:

• Nominations for the above positions and to join the committee must be received by 11:59 PM on Saturday, 14 June 2025.
• To submit items for the AGM agenda, please email secretary@ecbsoftball.org.nz by 11:59 PM on Saturday, 14 June 2024.

For more information on the AGM visit our website at www.ecbsoftball.org.nz.

We look forward to seeing you at the AGM!

ROLE DESCRIPTIONS

13. President
13.1 The role of the President shall include:
a. To represent the Club at ceremonial and official events;
b. To represent the Club at NHSA meetings and forums or any other such regional meeting or forum as may pertain to the Club;
c. To chair all General Meetings and open forums of the Club;
d. To chair all Committee Meetings;
e. To ensure that the Committees’ major involvement is with the intended long term benefit and achievements of the whole Club; and
f. Act as a signatory on the Club accounts.
13.2 The President shall be elected for a two year term by an Annual General Meeting.
13.3 The President shall be entitled to speak at General Meetings and shall have a deliberative vote in addition to a general vote.

16. Club Captain
16.1 The Club Captain works with the Club Committee and the NHSA Game Development Officer to maximise the development opportunities for all members of the Club – players, coaches, umpires, supporters etc. Examples include organising courses and events of interest that will assist in the development of Club Members.

16.2 The Role of Club Captain will include:
a. Vice President of the Club;
b. Appoint coaches in (consultation with the committee);
c. Appoint managers and mentors to teams and individuals;
d. Produce a Club Development Plan;
E. Meet regularly with the NHSA Development Officer;
f. Provide access to higher level development through available regional and national level courses;
g. Monitor individual Club member’s progress and development; and
h. Works alongside Club Secretary in allocating and selecting Junior and Senior playing Teams

17. Junior Club Captain 
17.1 The Junior Club Captain will work with the Senior Club Captain in development opportunities within the Club. Primarily the role is in the development of youth players and teams, along with coaches umpires and scorers in the junior game.

17.2 The role of Junior Club Captain will include:
a. Producing a Junior Club development plan;
b. Liaise with local schools on Youth Competition information in such matters as registration dates, start of season, fees, competition formats and development;
c. Ensure a player pathway is in place;
d. Ensure player development and enjoyment are key factors;
e. Co-ordinate the recruitment of junior players; and
f. Co-ordinate the recruitment of coaches and managers for junior teams;